Linens and Laundry Packing

Provide your laundry room bag packing instructions with VRScheduler's simple Linen Counts features.  There are 3 steps to setting up this feature:

Step 1: Setup Default Linens, Counts and Tasks

1. Define the linen fields for your company in Setup --> System Settings as a comma delimited list of each linen item or linen groups.

2. Enter the total number for each Linen Field for your company. Example: the inventory in the laundry facility below includes 100 King, 100 King Lux, 200 Queen, 300 Full.  etc.
3. In Setup --> Properties, set the default counts for each property, either through the bulk edit descriptions and linen counts, or by editing an individual property.  Enter the counts comma delimited in the same order as the fields entered in step 1 above. You may also enter text notes as needed. Once the numbers are entered, you can check your work using the Show All Details link to view the counts in tabular format with the Fields entered in step 1.  

Check the Update current and future bookings to push the counts into the bookings.

3. Define which Task Rules should generate Tasks that will need linens.  If you pack bags based on Check In or Check Out dates this step is not necessary.  Go to Setup --> Task Rules.  Edit each Task Rule that needs laundry packing and choose Include in Linen Packing Report

Step 2: Make Adjustments to individual Bookings and Tasks

As needed, adjust individual bookings counts in the booking popup window from the Master Calendar or from the Linen report.  Be sure the counts are added in the same order as the comma delimited list beneath the field.  Text notes may be added in any.

Adjust tasks that need linens through the Task popup window:

Step 3: Using the Linen Reports

Date Range Linen Packing Report

Pull your laundry reports through Quick Reports --> Linen Packing

Choose from the following Results By:
Linen Tasks - will choose tasks with Linen Packing checked.  This can be set in the Task Rules and in individual tasks.
Check Out - will show all checkouts for the date range
Check In - show all check ins for the date range
Task Rule - choose tasks to show

Choose the date or date range and use the additional filters to choose properties and columns.

All Property Linen Report

Click the All Property Linen Report button to get a full list of all properties and linen counts.

Bag Packing Tracking View (Available for Linen Tasks only)

Click the Bag Packing Tracking link, then copy the URL to a computer, iPad or other device in your laundry room.  Laundry room staff can mark bags packed to keep track of their progress.

Only tasks with Linen Packing checked will show in this view.